Property management system

Our property management system is the core of our Premium service and gives you comprehensive control of your accommodation business using our innovative and sophisticated software.

As with all of our services, our property management system is suitable for all commercial accommodation properties ranging from large hotels, motels, holiday parks and backpackers to smaller B&Bs, homestays and self-catering properties.

As our system is cloud-based you can use it from any device and from virtually anywhere. All our services are really easy to use and are designed to be flexible to suit your business needs and most importantly, help you maximise your profit.

Property Management System (PMS)

Our property management system is a big step up from a basic online booking diary and incorporates a built-in channel manager that connects to all of the key websites and systems.

Our innovative rate and commission management features makes it stunningly simple to control your rates/profitability and is a must-see feature.

With comprehensive system reports, the system gives you all of the key information to make informed decisions about your business. All reports are generated as .pdf files and can easily be exported to excel, word, csv format etc.

Main features:

Flexible booking sheet / diary
Single and group bookings
Supports multiple rate plans, seasonal rates, special offers, allocations, booking restrictions and a whole host of other features
Built-in channel manager, with innovative commission management
Comprehensive customer, company and agent database
Comprehensive financials with invoicing, payments, debtors etc
Built-in email marketing
Fantastic reporting system
Integrates with payment gateways
24/7 support
PCI-DSS compliant
GDPR compliant
Data can be imported from your existing system (at additional cost)

New features

We are constantly adding new features to our services to ensure that by using our products you gain a significant edge over your competitors. Recent additions include dynamic rates and intelligent minimum stay.

With dynamic rates, the system can automatically increase your rates as rooms are sold on any given day. This translates into significantly increased profits, for little or no effort on your part! Dynamic rates are quick and easy to setup by using a set of simple rules.

Our intelligent minimum stay feature automatically updates minimum stays on rooms that overwise could not be booked. This ensures that all of your rooms are available for sale at all times and saves your staff a lot of headaches having to check manually.

Payment Gateways

We support the following payment gateways:

We fully integrate with Stripe; this allows you to store card details for customers and charge them whenever you like.

Clover / FirstData is one of the UK's leading payment gateway providers. Requires a merchant account.

Kovena is purpose built for accommodation businesses with low commissions and no setup fees. NZ and Aus customers only currently.

PayPal is one of the largest payment gateways in the world. Easy to use and can be setup in 10 mins.

For NZ customers who already have a merchant account, Datacom provide a payment gateway for a flat 20c / transaction cost.

COMING SOON: JodoPay offers very low commission rates with no setup fees.

COMING SOON: Windcave provides innovative end-to-end payment solutions ensuring your transactions are safe, smooth and secure.

Accounting Systems

We support the following accounting systems:

Our Xero integration makes managing the accounts for your accommodation business a breeze! Xero's extensive reports and management features makes doing VAT/GST as simple as a couple clicks of your mouse!

POS and Roomlock Systems

We support the following POS and Roomlock Systems:

4wifi offers a range of services, including management of wifi and interenet; smart door locks; TV/streaming management for wireless networks and air conditioner smart controls.

Presto allows your management quick and easy ways for restuarants to take orders, allows for better operation efficiency and forecasting of sales.

We have an open API which allows for easy integration with most POS systems.

More details & pricing

Please book a demo for more details about this service. In just 20-30 minutes we can give you a full tour of our services and answer any questions you may have.
Pricing is dependent on the location, type and size of your property. At the end of the demo we can give you a customised quote for your property.

What are the benefits of using a property management system?

For most accommodation businesses, a property management system is an essential tool in helping them manage their operations. Even with single room businesses you will quickly lose track of who is staying if you dont have a proper way of recording all of the key details about customers and stays. The days of managing your business via Microsoft Excel is long gone now that there are low cost property management systems such as freeonlinebooking on the market!

What to look for in a property management system

We believe the key questions to ask when choosing a property management system for your business are:

Is it easy to use?
Is it flexible enough to suit the way you wish to run your business?
Is it cloud/internet based?
Does it have an integrated channel manager, or do I have to buy a seperate channel manager?
Can I import data from my old reservation system?
Can I do marketing directly from the system?
Are the reports comprehensive enough?
Can I setup users with different access levels?
Does it have good built-in help and support?
Can you get reasonably priced training?
Is local support available?
Is out of hours support available? And how much does it cost?
Does it have any additional hidden fees? eg commission on bookings through your own website
Can you get help with maximising direct bookings?

Who are freeonlinebooking?

We are freeonlinebooking - the reservation system experts.

Our multi award winning cloud-based reservation system is designed to be really easy to use and is packed with all of the features you need to run a successful accommodation business. The system is suitable for all property types, including B&Bs, motels, hotels, backpackers and holiday parks.

Choose from our totally FREE online booking system or upgrade to our Premium all-in-one property management system with channel manager and online booking system.

Join thousands of properties across the World that have already joined our online booking revolution!

We are book direct champions

Here at freeonlinebooking, we have always been champions of zero commission and direct bookings and we fully embrace the #BookDirect movement.

The benefits of direct bookings for your accommodation business are significant. Not only are you avoiding the high commissions charged by the Online Travel Agents (OTAs), you also have much more control of your business and will enjoy a much more direct relationship with your customers.

Our mission is to help your accommodation business maximise profits by adopting a book direct strategy.

Why switch to freeonlinebooking?

All our services are really easy to use
This means that it is easy for you to learn and easy to train your staff.
Our innovative rate and commission management features
We make it very easy to manage your rates and commission to maximise your profitability. In most cases our system pays for itself in just a matter of weeks.
Our fabulous round the clock support
As we are global, we can offer round the clock support from our friendly team, with 24/7 support for all urgent issues.
No commission or additional fees on bookings
We do not charge any additional fees or commission on bookings made through websites such as Booking.com.
Wide range of flexible functionality
Our services are a step up from the basic booking diaries that limit what you can do and constrain your business. Our system includes many features available on bigger more expensive systems.

We can help you get setup quickly and without fuss
Our team can quickly and efficiently help you move from your current reservation system vendor. We can even automatically import data from your old system if required.
We help you maximise bookings through your website
As we do not earn any additional fees or commission on bookings through websites such as booking.com, we will encourage you to maximise bookings through your own website rather than the big expensive websites.
All our services are very affordable
We offer excellent value for money. You may find cheaper, however you will probably find that you may not be able to get the system functionality and support you need.
We have been servicing the accommodation and tourism sectors since 2001
In short, we have lots of experience in this industry and we know our onions. That's why we are the reservation system experts.
No risk
We offer a FREE 30 day trial and FREE setup & training if you decide to use our services.

What our customers say about us

Simple, stress free and very cost effective. I'm also dealing with one supplier, not three. Paid for itself in the first week with bookings from sources we had little previous success from.

Wine Country Lodge, Havelock North

After looking around for several months we decided to go with freeonlinebooking and we have to say we are so glad we did. This is our first experience of using a channel manager and it has not disappointed, it is user friendly, clear and reliable. We had support right from the beginning and still do. freeonlinebooking has a small team that enables them to address any concerns, queries or problems we may have immediately, 24/7. A team that actually talks to each other, this is a testimonial in itself. The cost of this channel manager compared to others gives value for money and we believe we are safe within the knowledge, that if we would like any adaptations or changes within the site, our opinions are valued and examined. Having said that, freeonlinebooking is consistently making additions and amendments to enhance their service to us as users. We would therefore recommend.

Mark and Lyn Rogers, Bryn Derwen Guest House

We have been very impressed with the service we have received from freeonlinebooking. We were a new business setting up our systems when we first met them at a trade show and they have been very supportive in setting up their online booking system for our website, showing us how to make the most of all the features and how we can use the features to grow our business. Over the last year we have contacted them numerous times and they are always happy to support us with our queries and we would definitely recommend them.

Kat and Spencer, Twentieth Century B&B

18 Years of experience on different booking systems, love freeonlinebooking.

Martie van Schalkwyk Tarawera River Lodge

Brilliant no nonsense system that functions well in our small B&B. Simple to use, great value and excellent prompt back up help.

The Pillars Retreat, Taupo

Agar House in Llandudno has been working withfreeonlinebooking for 8 months now. We changed from another channel manager and so pleased we did. We would highly recommend freeonlinebooking, from training sessions to the 24/7 support you have is second to none. You are kept updated with any changes and they produce a monthly newsletter which always keeps you in touch with any new developments in our industry or site development which might be happening in the future. Well done freeonlinebooking so pleased we changed over to you and would highly recommend them.

Betty and Ian Davidson, Agar House

I cannot rate freeonlinebooking more. We only took over our Guest House in July 2019. freeonlinebooking have been great and have been a tremendous help to us from the start. Being new to the industry we are so very thankful for the support that we have received.

Teresa and Mark, The Cranmore Hotel

I bought a Bed & Breakfast business in Cornwall in 2018 and chose freeonlinebooking as my management system. I have never run my own business before and the level of personalised support and coaching I get from Liz andfreeonlinebooking is nothing short of outstanding, they are always available on the phone to talk me through any new processes or updates that I need to do, emails are always answered immediately to answer any questions I have and helpful suggestions are often offered to help me stay competitive. The system is easy to use and has many facilities within it to meet all your business requirements, I would recommend it to anyone and would not look at a different management system for my business.

Nicky Pender, Three Tees B&B

We have been with freeonlinebooking four years now, from day one we have used their entire package PMS + Channel Managment + Online Booking Service . My lack of computer expertise was never an issue and your patient staff talked me through things in a logical manner. Always a friendly voice at the end of the phone when I was unsure and helped me every step of the way during the set up period. The system operates to my every expectation. Would recommend them 100%.

Linda & Rob, Sherwood Hotel

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